You started your own business because you wanted the freedom that comes with being your own boss. Unfortunately, reality has set in, and you find that you are now busier than ever and can barely find the time to eat, let alone enjoy running your own company. If you’re bogged down with the daily tasks that aren’t utilizing your strengths, then it’s time for you to introduce systemization into your online business. Here are five easy steps to help you start systemizing today.
1. Identify Repetitive Tasks
The first step to systemization is to identify all the daily tasks and processes that you have in place. This includes everything from checking your email to setting appointments to creating and sending out your invoices. Open a new spreadsheet with six columns labeled, Inventory, Automated, Manual, Hybrid, Time Saved, Status.
2. Categorize Your Systems
In the columns on your spreadsheet marked, Manual, Automated, and Hybrid, check the category that explains the kind of system you will use to complete those tasks. Any tasks that can be achieved automatically through technology will be marked in the Automated column. The Manual column will encompass everything that can’t be automated. Those tasks that can have a combination of both will be checked in the Hybrid column.
3. Establish a Priority
You want first to complete those tasks that are more likely to have the most significant impact on your company’s growth. Determine an approximate dollar amount that you believe the system will contribute to your business and add it to your spreadsheet. You can also establish priority by determining which repetitive tasks are taking up the most time.
4. Create a Process
This is the most critical step in systemizing your business. You need to create a detailed process for each task. This means listing out every step needed to accomplish the job from the first step until the last. This step needs to be as detailed as possible, so you can provide the information to anyone you bring into your team on a short-term or long-term basis, and have them execute the process without any problems.
5. Track and Optimize
To know how well your systems are working you need to have a way to track the results. If you identify any problems in the process, you can begin to tweak and optimize them so that you can gain greater efficiency, sales, and profits.
Systemizing your business will take a lot of hard work and effort upfront but will be well worth it in the end when you have more time to enjoy not only your business but your personal life as well.
I’m Ktasha (“Tasha”), a seasoned expert in small business management and taxes. My expertise lies in supporting small business owners and self-employed individuals like you with tax management and overall business operations. I understand how challenging it can be to keep everything organized and running smoothly when you’re focusing on running your business. That’s why I’m here to help take the weight off your shoulders. I offer tailored service packages, as well as consultation and coaching services, to help simplify your business affairs and reduce stress. Whether you’re an experienced entrepreneur or new to the game, I’m here to help you navigate the complexities of business ownership and operations with ease.
